Legal Office Receptionist & Office Assistant

ABOUT THIS ROLE

We are seeking a skilled and professional Legal Office Receptionist & Office Assistant to join our team. The ideal candidate will be the first point of contact for our clients, visitors, and callers. As the face of our firm, you will represent us with professionalism, courtesy, and efficiency. This role requires strong communication skills, ability to manage phones and a high volume of calls, organizational abilities, and a proactive approach to managing office tasks.

IDEAL CANDIDATE

• Greet clients and visitors with a warm and welcoming demeanor.

• Answer and direct phone calls in a polite and efficient manner.

• Manage incoming and outgoing mail and packages.

• Schedule appointments and maintain calendars for attorneys.

• Assist with administrative tasks such as filing, copying, and scanning documents.

• Ensure the reception area and conference rooms are tidy and presentable.

• Handle sensitive and confidential information with discretion.

• Collaborate with other administrative staff to ensure smooth office operations.

QUALIFICATIONS

• High school diploma or equivalent; additional qualifications in office administration or related field is a plus.

• Familiarity with multi-line phones and call-forwarding

• Strong customer service skills

• Excellent verbal and written communication skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

• Strong organizational and multitasking abilities

• Ability to prioritize tasks and work efficiently in a fast-paced environment.

• Knowledge of legal terminology and procedures is an asset but not required.

HOW TO APPLY

Email JoinNow@TheEstateLawyers.com with your resume and cover letter telling us why you are the best person for the job.

Job Type: Part-time

Pay: $16.00 - $24.00 per hour

Expected hours: 40 per week

Work Location: On site in Irvine, CA 92612